Learning to survive, thrive and save lives

Safety Management System

YSAR is committed to providing a safe and enjoyable environment for everyone. As such, we have made it easy for you to report incidents where behaviour is not in line with the vision and values of the organisation or where safety is at risk.  Link to ALL the YSAR forms here.


Follow this  link  to report a medical condition you have that may affect your ability to perform a YSAR activity. Your medical condition may be temporary, long-standing or permanent. Pre-existing medical conditions have the potential to be aggravated and put others at risk during YSAR activities. Please report anything which may affect your ability to perform the exercise or event.

negative behaviour incident

Follow this link to report a negative behavioural incident which has happened to you or that you have witnessed happening to someone else. Your report will remain confidential.


YSAR promotes a transparent and safe operational environment. It is important to report all incidents and near  misses. Follow this link to report an incident or near miss incident which has occurred on a YSAR activity. Your report will be followed up by a YSAR instructor.


YSAR will coordinate and manage all emergency and accident situations until relieved by the police, SAR, ambulance medics or locally responsible personnel.

Professional conduct is essential in an emergency:

  • Stay calm – it will help all involved.
  • Undertake only tasks that are within you scope of knowledge and training.
  • Under no circumstances YSAR Tauranga (leaders or members) admit liability to participants in any situation.
  • Report the accident through the online accident registry.


  • Secure the scene – prevent the situation from getting worse (evacuate vehicle / move participants away / minimise fuel leaks and risk of fire / close road off or signal to other vehicles using bystanders).
  • Establish the number of people involved / injuries.
  • Treat the injured after triaging / keep the uninjured participants secure.
  • Call 111 for ambulance and fire services.
  • If another vehicle is involved, do not admit liability.
  • Obtain the driver’s name, licence number, registration, and insurance company.
  • Contact the course director and the programme manager.


  • Treat the victims to your skill level – prepare for transport.
  • Secure the scene – check for further hazards, relocate the participants to a safe area.
  • Fill out a patient-monitoring chart.
  • Categorise the injuries from those listed below and decide on transport priority.
  • Contact the course director and advise them of the accident (type, severity, number involved).

Cuts, bruises, minor abrasions, strains. The instructor should treat these on the spot and give the participants the choice of continuing their excursion or returning to base.

Sprains, lacerations, minor fractures. The instructor should:

  • Treat the injury to the level of available resources.
  • Give the participants the choice of continuing or not.
  • Tell the course director about the injury.
  • Arrange evacuation through the course director if appropriate.

Complete the report on the online accident registry here and notify a leader. An automated report will be forwarded to a committee member.


Complicated fractures, unconsciousness, head or spinal injuries. Call 111 immediately with coordinates of the location of the incident.

  • Treat the injury to the level of available resources.
  • Arrange immediate evacuation.
  • Complete incident forms and take witness statements.
  • Do not disturb the scene if ’serious harm’ has occurred
  • Advise the YSAR Coordinator
  • Debrief all accidents.
  • Follow up the injured person’s status and condition with the medical staff.

Thank you for choosing to donate to YSAR

YSAR is classified as a Donor Organisation and your donations are tax deductible – please make contact for further information