Learning to survive, thrive and save lives

YSAR Forms

Find the appropriate form for your situation

1. Safety Management forms

HS303 - Accident or near miss reporting form

Report your accident or near miss here. It is important for us to know when a mishap happened so we can minimize it happening again. Post your accident or near miss here

HS301 - Students reporting negative behaviour

If anyone has harmed you physically or mentally, you've seen or heard of someone else being harmed or you've seen or heard someone harm our great reputation, post it here

HS305 - Medical condition reporting

If you have a preexisting medical issue which may hinder you from completing the exercise, we need to know about it so please post if here

HS304 - Reporting operational concerns form

This form is to record any incident which may have occurred at a YSAR event which requires follow up. This may include but not limited to; An individuals behavior, property damage, property maintenance, organisation risk etc.

HS302 - Hazard identification reporting

It is important we continually assess and mitigate hazards. If you have identified a hazard which may impact the YSAR programme please report is here (temp page)

HS306 - Change of activity reporting form - during YSAR activities

This form is to record and report on risks which require mitigation and changing plans during YSAR activities

OP302 - Activity reporting form - after activity

This form is to record critical information from the activity which will inform future events - Instructor technical feedback


2. Feedback Loop Forms

OP303 - Training exercise feedback

Help us on a continual path of improvement by providing feedback on a YSAR training event. Parents and student feedback

OP305 - Have your say - YSAR newsletter

If you have an article for our monthly newsletter YSAR SitRep, post it here and upload accompanying photos

OP304 - Good news celebrating success

Help us celebrate our success. If you see something done well in YSAR say something through this form and tell the in person direct. Its amazing the positive impact encouragement can have

OP307 - Web development ideas and questions

If you have any ideas on how we could improve our website please contact us


3. Operational Forms

HS306 - Change of activity reporting form - during YSAR activities

This form is to record and report on risks which require mitigation and changing plans during YSAR activities

OP302 - Activity reporting form - after activity

This form is to record critical information from the activity which will inform future events - Instructor technical feedback

CO301 - Field Collection - Evidence of learning

This form is for students to capture evidence of learning in the field to support learning outcomes and module aims - Student portal


4. Administration Forms

OP308 - Share your photos

Have some great photos? Share them with us here. Select your YSAR Branch and upload your photos.

GO303 - Transformational Ideas - how can we improve things

We operate within a transformational leadership model where we are constantly looking for better ways of doing things. If you have an idea please post it here to help us improve the way we work.

HS307 - Police vetting and child protection authorisation

Under Part 3 of the Children's Act 2014 , all children’s workers must be police vetted as part of a safety check. A children’s worker is anyone whose work involves regular or overnight contact with children, takes place without parents or guardians being present, and is paid or undertaken as part of an educational or training course. A New Zealand police vet must be obtained before the children’s worker starts work. New YSAR worker or volunteer

CO302 - Volunteer Professional Development

The YSAR management value our leaders input into the programme and are committed to support professional development each year. This form is for YSAR volunteers to nominate a professional development course they wish to attend. Nominations close each year at the end of February. This form can only be completed by YSAR network users.

GO301 - Volunteer Code of Conduct form

The YSAR Volunteer code of conduct clarifies an organization's mission, values and principles, linking them with standards of professional conduct. All volunteer members of YSAR are required to complete this form.

GO304 - Funding requirements for Local groups - Need and asset?

YSAR fund assets and operational costs through submitting funding applications to a variety of organisation. If you work for YSAR as a volunteer and have a asset or operational cost you would like consideration for funding, please fill in the Funding Priority Form here

GO302 - Leaders Expense Claim Form

Click here to submit an online expense claim form

CO303 - ESRI User Conference expression of interest

Every year we take a group of students to the NZ ESRI user conference in Auckland. This is available to all YSAR students. To apply please make a ESRI story map and submit it here

HS308 - Renewing Police Vetting

Only fill this form in if you are renewing your Police vetting after 2 years of service to YSAR. This form only requires Police vetting authorisation however you will need to upload 2 forms of identification.

Thank you for choosing to donate to YSAR

YSAR is classified as a Donor Organisation and your donations are tax deductible – please make contact for further information